24 January 2011

The recipients of a RFP should be fully aware of its content when they receive such a formal document of this type. The wording of this document must be very clear and concise for both parties to fully be aware of transaction this document is requesting.

For those receiving the RFP, they know it is a request for how much an item or service is to be charged that a customer is requesting. This is a source of revenue for the receiving company. They must be fully aware of what is being requested. The amount that is to be charged and when the delivery of the items is to be made must be clearly presented in their response.

The responsibility of the senders of any RFP is to make their request in non-ambiguous words so the message is clearly understood. The way the items being requested in the Request for Information are referred to, should be referred to in the exact same way in the Request for Proposal. This way, no misunderstandings can occur.

For the creation of such an important document like the RFP, a template should be utilized. This not only allows for a consistency to occur with this type of document that will be sent out to many third party contractors, but to help speed the process of acquiring all the necessary items for your project to be planned and then executed.

The receiving of a signed RFP is necessary so the project manager can place the item and its delivery into the project plan for which it is intended. The longer this process takes the farther behind a project will be. This is why speed and accuracy is needed in the creation of this formal document.

The number of RFP that are to be sent out will vary from project to project. One thing for certain is that there will be more than one. This is why having a template in place to expedite this business transaction is a necessary tool for a business to have.