Project Communication Plan

05 December 2010

The project communication plan that is deployed at a company is very important. This is the plan that describes in detail the process for how all data and information is to be shared and recorded. In most cases the project manager develops this plan because they are the ones who are assigned the different tasks in a project of the team members.

The project communication plan has several different functions with the base of having all parties connected to the project informed on what is necessary for them to know. This in part includes the scheduling of all the resources and manpower.

As all managers know, during the course of a project, some schedule modifications are inevitable. This will cause an adjustment to when certain raw materials will be delivered or the available manpower. The project communication plan is the mechanism that relays these changes so the project can continue to proceed with as little delay as possible.

Another function of the project communication plan is to have all current data in the hands of the project manager. This is the mechanism that the supervisors of the project use to accomplish this goal. Most upper management prefers to have updates on projects they are sponsoring and this plan enables this to happen in an accurate and efficient way.The project communication plan is also used to plan out and deploy a method for contacting parties outside of the company. This can be in requests for information or proposals during the planning stages of the project. It also contains a section on how the third party vendors are paid when the ordered goods are received during the course of the project.A properly developed project communication plan helps to coordinate the different sections and companies of a project so the critical paths can be carried out without any unneeded delays. This can occur thru emails, phone contact or even verbal instructions or the relaying of data.The project communication plan is the mechanism that is used to reduce the amount of confusion that could arise when not every member of a project is informed of what or where the project is at any given time.